Software Implementation

We conduct a comprehensive work plan outlining the resources essential for software implementation. This plan defines users, technology, and functionalities tailored to optimize the company's processes.

Establishing Governance and Roles

• Define governance structure: Establish a governance framework outlining roles and responsibilities.

• Executive sponsorship: Define the executive sponsor role responsible for overseeing the project.

• Key functional users: Identify and define key functional users integral to the implementation process.

• Necessary technology: Specify the technology required for successful implementation.

• Change agents: Identify change agents responsible for facilitating and driving organizational change.

Organizational Change Management

• Roles & responsibilities: Outline roles and responsibilities across the implementation team.

• Change Management Program: Develop a comprehensive change management program to navigate organizational shifts.

• Project schedule creation: Generate a project schedule detailing timelines and milestones.

• Communication of implementation strategy: Clearly communicate how the new system aligns with company objectives, focusing on defining the test strategy, establishing security controls, and identifying key performance indicators.

• AS-IS to TO-BE process analysis: Identify and document gaps between current (AS-IS) and future (TO-BE) processes.

• Business process documentation: Document specifications for business processes.

• Product installation: Install the product within the specified framework.

• Data source identification: Identify source systems for data and relationships.

• Test strategy definition: Define the strategy for testing the implemented system.

• Security controls establishment: Establish necessary security controls.

• Key Performance Indicators (KPIs): Define and establish KPIs for system performance evaluation.

• Technological infrastructure framework: Specify infrastructure requirements.

• Specification approval: Obtain approval for the implemented specifications.

• Business process implementation: Implement requirements outlined in the designed blueprint across each part of the business process.

• Technical integration & functionality testing: Conduct technical integration and functionality tests, including user and security tests, ensuring seamless operation of the newly implemented software interface.

• Configuration and interface implementation: Implement designed configurations and interfaces.

• Reports and business process configuration: Configure reports and business processes as per specifications.

• User and system role definition: Define users and system roles within the implemented software.

• Data migration: Transfer data to the new system.

• Test case definition: Define test cases for thorough evaluation.

• Testing phases: Conduct unit tests, integration tests, functionality tests, and security tests.

• User Acceptance Testing (UAT): Execute user testing (UAT) to ensure alignment with user needs and expectations.

• Comprehensive employee support: Equip employees with necessary skills, configure software, and address challenges to ensure a successful GO Live. This sets the stage to maximize software capabilities, enhance efficiency, and streamline processes.

• User procedures preparation: Prepare detailed user procedures.

• User training program development: Develop a comprehensive user training program.

• User training execution: Conduct thorough user training sessions.

• Transition management: Oversee smooth transition processes.

• Go-Live readiness assessment: Assess readiness for the GO Live phase.

• Transition to live environment: Move from pre-production to live production operations.

• Adoption of new processes: Initiate the use of new processes and procedures in real production.

• Implementation checklist: Utilize an implementation checklist for functionality verification.

• Ongoing support: Provide continuous support in case of any issues or contingencies.